Popupcharms Artist Artwork Protection Policy

Our Commitment to Protecting Artists and Their Work

At Popupcharms, we believe every artwork represents an artist's creativity, time, and personal expression. We understand that sharing your original artwork with a manufacturing partner requires trust.

We are committed to respecting artists' intellectual property rights and protecting the artwork entrusted to us throughout the product development, manufacturing, and fulfillment process.

This policy explains how Popupcharms uses, stores, and protects artists' artwork, as well as our approach to generative AI and third-party access.

1. Ownership of Artwork

Your artwork belongs to you.

Artists retain all ownership rights, copyrights, and other intellectual property rights in their original artwork, characters, designs, and IP.

Submitting artwork to Popupcharms does not transfer ownership of that artwork to us.

Popupcharms only receives the limited rights necessary to provide the services agreed upon with the artist, including product development, sample creation, manufacturing, product presentation, order fulfillment, and authorized promotional activities.

We will not claim ownership of an artist's original artwork or use it beyond the agreed scope of authorization.

 

2. Authorized Use of Artwork

We use submitted artwork only for purposes related to the artist's authorized projects and agreed services.

These purposes may include:

Reviewing artwork for product feasibility and production.

Adjusting dimensions, layouts, colors, or formats as reasonably necessary for manufacturing.

Creating product samples and preparing production files.

Manufacturing and fulfilling authorized orders.

Displaying approved products on Popupcharms' website and other agreed sales channels.

Creating product photos, promotional materials, and marketing content within the agreed authorization.

We will not independently sell, license, distribute, or provide an artist's artwork to unrelated third parties for their own commercial use.

Any use outside the agreed scope requires the artist's prior authorization.

 

3. Generative AI Policy

We recognize the concerns artists have about generative AI and the unauthorized use of their work.

Popupcharms does not use generative AI to create, modify, or generate artwork based on artists' submitted designs.

We are committed to the following principles:

No AI Training

We do not use artists' submitted artwork to train or fine-tune generative AI models, nor do we authorize third parties to do so.

No AI-Generated Derivatives

We do not use artists' artwork as input to generative AI tools to imitate their artistic style, generate derivative artwork, or create new creative content .

No Unauthorized Uploads to AI Platforms

We do not upload artists' original artwork to public generative AI platforms or services for generation or training.

We respect the time, effort, and creative identity behind every artist's work.

 

4. Artwork Access and Third-Party Protection

Access to artists' artwork within Popupcharms is restricted to personnel who need it to perform their assigned responsibilities.

Depending on the project, this may include:

Business Development (BD) team members responsible for creator communication and project coordination.

Product team members responsible for product development and design preparation.

Factory pattern makers responsible for preparing production patterns and files.

Workshop production personnel who need the artwork to manufacture authorized products.

Other personnel are not authorized to access artists' original artwork unless access is necessary and specifically authorized for legitimate business purposes.

Some artwork may also need to be shared with manufacturing suppliers for authorized production.

All Popupcharms manufacturing suppliers are required to sign confidentiality agreements. These agreements prohibit unauthorized use, disclosure, reproduction, retention, or independent production of artists' artwork.

Our suppliers are not permitted to:

Privately manufacture or sell products using an artist's artwork.

 

Produce additional quantities outside Popupcharms-authorized orders.

Share artwork with unauthorized third parties.

Use artwork for their own commercial purposes.

Use artwork for AI training or unauthorized AI-generated content.

Providing artwork to a supplier for manufacturing does not grant that supplier independent ownership or commercial rights over the artwork.

5. Artwork Storage and Data Protection

We understand that artists may be concerned about what happens to their files after a product has been manufactured or delivered.

Popupcharms takes reasonable measures to protect submitted artwork and related production files, including:

Restricting access to personnel and suppliers who need the files for authorized work.

 

Using reasonable technical and organizational safeguards to reduce the risk of unauthorized access, disclosure, copying, or misuse.

 

Retaining artwork files only for legitimate business purposes, such as production, order fulfillment, quality control, customer service, and authorized restocking.

 

Requiring relevant suppliers to handle artwork in accordance with their confidentiality and authorized-use obligations.

Artwork files may be retained after product delivery to support future orders, restocking, quality control, and after-sales service.

Retention of these files does not grant Popupcharms or any third party additional ownership or commercial rights over the artwork.

 

6. Artwork Deletion and Cooperation After Termination

We do not automatically delete artwork files immediately after a product is delivered, as they may still be needed for ongoing cooperation, authorized restocking, order fulfillment, or after-sales support.

If an artist's cooperation with Popupcharms ends, we will review the relevant files and take reasonable steps to delete artwork and production files that are no longer needed.

Following the completion of outstanding orders, any agreed inventory sell-off period, and related after-sales obligations, Popupcharms will aim to delete unnecessary original artwork and production files within 90 days.

Certain records may need to be retained for legitimate reasons, including:

Financial, accounting, or tax requirements.

Existing orders and transaction records.

Customer service, returns, and after-sales obligations.

Legal compliance or the resolution of disputes.

Any retained files will remain subject to the protection principles outlined in this policy and will not be used for unrelated commercial purposes.

Artists may contact us to request the deletion of their artwork files, and we will review such requests in accordance with our contractual obligations and applicable legal requirements.

 

7. Marketing and Public Display

We respect artists' control over how their work is presented publicly.

Popupcharms may display authorized products and related artwork for product listings, storefronts, and promotional activities within the scope agreed upon with the artist.

We will not present an artist's work in a way that falsely suggests the artist has endorsed an unrelated product, project, or third-party business.

Where an artist's authorization is required for a particular promotional use, we will obtain that authorization before proceeding.

8. Reporting Concerns and Requesting Assistance

If you believe your artwork has been used, shared, or stored in a way that violates this policy, we encourage you to contact us.

Please provide relevant details, such as:

Your name or creator account.

The artwork or project involved or order numbers

A description of your concern.

Any relevant links, screenshots, or supporting information.

Our team will review the matter and work with you to understand and address the concern.

Contact Email: [poppopupcharms@gmail.com]

We take reports of unauthorized artwork use seriously and will make reasonable efforts to respond and address reported concerns.

 

9. Policy Scope and Updates

This policy applies to artwork submitted to Popupcharms in connection with our products and services.

It should be read together with our Terms of Service, Privacy Policy, and any applicable Creator or Partnership Agreement.

This policy does not transfer ownership of artwork or expand the rights granted to Popupcharms under a separate agreement.

Popupcharms may update this policy as our services, operations, and protection practices evolve. Material changes will be communicated through appropriate channels.

Effective Date: November 9, 2026

Our goal is to maintain clear, transparent, and responsible practices when working with artists and their creative work.

Your creativity deserves respect. Your work deserves protection.

— The Popupcharms Team